Case Study: WCIT 2006 Convention

June 1, 2006

Company Background:

WCIT 2006 is considered by many as the world’s premiere Information Technology forum. The biennial World Congress drew over 2,000 business, government, and academic leaders from 80 countries. The delegates participated in the World Congress to ensure the positive impact of IT proliferation on the global community.

Business Problem:

The logistics team for WCIT needed to manage approximately 200 volunteers. The volunteers from all over the world needed to somehow submit their availability schedules for the week of the conference as well as many other pertinent materials. Then, the logistics team would need to schedule the volunteers to specific tasks and communicate with them on a consistent basis in the days leading up to the conference.

The Gatorworks Solution:

The GW web programmers developed an online secure system that allowed each volunteer to logon and submit their work availability for the week of the conference. In addition, the system allowed the volunteers to submit other materials such as the languages they speak or their contact information during their stay in Austin, TX. The WCIT logistics team had the opportunity to login to a secure universal control panel where they could retrieve all the data and print unique reports. Mass emails to the volunteers could be distributed from the panel as well.

Lucas Daniels President, Global CEC Director, Creative & Logistics Planning for WCIT 2006 had this to say about his experience with Gatorworks:

“The system performed flawlessly enabling us to manage multiple schedules for a large group of volunteers whose valuable work was crucial to having WCIT run smoothly. Gatorworks created this important tool in record time and they were straight forward and easy to work with.”